Do you give your Online meetings quality attention?
We’re all taking part in more virtual meetings these days. We all know that an online meeting should observe all the same good manners as a traditional meeting, like introducing the participants, or not talking over people. Here are a few extra considerations for a professional result that are particular to online meetings:
Allow sufficient set-up time
A prompt start to a meeting can easily be derailed if you don’t allow time to make sure that your equipment is set up correctly. Can you connect successfully? Can everyone hear each other clearly? Is your webcam set-up correctly?
Use good quality audio equipment
The ultimate aim is to make your virtual meeting feel as if everyone is sitting around the same table. Poor sound quality or background noise can kill an online meeting. Using a noise-cancelling headset for example will allow you to hear and be heard clearly without bringing the background noise of where you are into your meeting.
A headset will also deliver greater comfort and ergonomic safety if you are spending more than 20 minutes on a call. Click here for quality audio options for every online meeting scenario. Call us for help or further information on 0118 920 9420.
Have a clean screen
If you are screen sharing in your meeting, remember that everyone can see what’s open on your desktop.
Close all unnecessary programmes and disable pop-ups or instant messaging to avoid sharing information that you didn’t intend to be seen!
Don’t get distracted
Because you are not ‘face-to-face, it’s tempting to multi-task, particularly if you aren’t using a webcam. It is professional to give an online meeting the same level of attention as a traditional meeting.
Let your colleagues, or your family if you are at home, know that you are not to be interrupted. Use a headset that 'lights up' to show you are on a call.
Have good webcam manners
If you are using a webcam, remember to set it up so that you have direct eye-contact with your fellow meeting participants.
If you are at home, consider whether what is behind you is appropriate for a professional meeting.
Body language and facial expressions are also just as important as they are in a face-to-face meeting.
Minimising background noise is a more critical factor in online meetings. Typing, shuffling papers, equipment noise or blowing your nose will all be transmitted down your microphone to other participants.
Keeping your microphone on mute unless you are making a contribution is therefore important. Just remember to un-mute and re-mute as necessary!
Call us now on 0118 920 9420 or email us at [email protected] for more information about enabling better online meetings.